Audley Mills Surgery
Advertising Salary
Dependent on experience
Admin Support
Careers Site Advertising End Date
02 Nov 2021
About the Role
Experienced Medical Secretary required for large and busy GP surgery in Rayleigh.
This is an essential front-line role at the practice, providing an efficient, comprehensive secretarial and administrative support service to the practice management team.
The role is for 2 / 3 days a week. The candidate must be flexible in working hours/days as cover for sickness and holiday will be required. 
The main responsibilities of the role include:
  • Providing a full secretarial service including efficient audio, copy typing and word processing for all GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, meeting minutes, memorandums, etc in an accurate and quality manner;
  • Handling patient/practice queries regarding hospital appointments and treatments confidentially;
  • Dealing with the public both face to face and on the telephone as well as dealing with external agencies.
  • Ensuring any requests for information from medical records are appropriately dealt with according to practice policy and that all subsequent charges are invoiced appropriately;
  • Liaising and arranging meetings (to include the booking of rooms) as required;
  • Designing template letters and forms for use throughout the practice as required;
  • Maintaining the computer clinic system in an accurate and secure manner;
  • Assisting with the gathering of statistics and information when required;
  • Performing any reasonable administrative tasks as requested by the Practice Manager.
About the Candidate
If you are an experienced Medical Secretary looking for a new and exciting career, then we would love to hear from you.
You will have the following skills and experience:
  • Medical Secretarial Experience essential;
  • E-Referrals Experience an advantage;
  • SystmOne Experience an advantage;
  • Strong audio and touch typing skills;
  • Administrative experience and good organisation skills;
  • Sound knowledge of medical terminology;
  • Proficiency in the MS Office package as well as excellent IT skills and experience of working with a clinical system;
  • Experience in read-coding and work-flowing clinical documentation;
  • Ability to 'think on your feet';
  • Excellent communication skills and a friendly approach; 
  • Ability to understand the need to maintain confidentiality and data security at all times;
  • Ability to multi-task and to work accurately under pressure;
  • Ability to work in a team as well as being comfortable working independently.
About Us
Four weeks holiday and the option to join the NHS Pension scheme.
Uniform provided.
For more information do feel free to get in touch. 

Disclosure and Barring Service Check

Please note this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.